Adoption Coordinator

Time Commitment

  • 3-10 hours per week.​

​* Please note the time commitment for this role will vary depending on how many dogs we have in our care.


  • Handle all aspects of processing adoption applications for the dog(s) under your supervision.
  • Work with Fosters to learn about the dog’s character, behaviour, and medical care to determine who the ideal adopter would be.
  • Draft social media posts for the dog to attract potential adopters.
  • Work with the Foster and Medical Coordinator to arrange medical and/or training appointments.
  • Review adoption applications, determine applicants who most closely match the dog’s needs, and contact the applicant(s) to gain more insight into what their needs are.
  • Work with the Volunteer Coordinator to schedule reference checks.
  • Review references for the potential adopter then schedule a home visit through the Volunteer Coordinator and assess whether the home is safe.
  • Arrange a ‘meet and greet’ between the most closely matched adopter and the Foster/dog.
  • Finalize all paperwork regarding the adoption.
  • Communicate with potential adopters regarding the status of their application.
  • Keep current on all dogs in the rescue to suggest other dogs to potential adopters.
  • Maintain communication with all rescue adopters to ensure the continual success of adoption and create articles about adoption to be shared on social media.
  • Maintain and update all paperwork and reports while ensuring the confidentiality of all records.
  • Provide suggestions on policies and processes to improve the functioning of the rescue.
  • Provide support to the rescue by participating in fundraising events, adoption events, transporting supplies/dogs, etc.
  • Attend virtual meetings (as required).
  • Be available by cell phone to answer questions/deal with emergencies (as required).
  • Assist Foster to resolve emergency situations (as required).

Required Skills

  • Passion for dogs/animal rescue.
  • Good knowledge of dog behaviour, training, and veterinary care.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and detail-oriented.
  • Ability to prioritize and handle multiple tasks.
  • Willingness to work as part of a team.
  • Computer skills such as email, social media, online databases, Word, etc.

​If you’re interested in this role, please fill out the application below – we can’t wait to hear from you!

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